Perform a variety of specialized, complex activities in the coordination of Human Resources (HR) for a large department. Strong emphasis on proactive problem resolution and departmental communications.
As the Talent Acquisition (Recruitment), Human Resources Specialist, you will be responsible for supporting recruiting initiatives that are critical to the success of the Talent Acquisition function and the Duke Nursing and Patient Care Services Recruitment organization. In this role you will support a variety of recruitment related responsibilities, most importantly the scheduling of candidates for onsite interviews with the recruitment and hiring team and delivering an exceptional candidate experience. This role will also assist in other areas of the recruiting lifecycle.
Primary support for recruiters, candidates and hiring managers scheduling interviews with hiring managers and stakeholders for various roles
Assist with the interview process (schedule recruiter phone screens, coordinate in-person interviews, reserve interview rooms, set up video-based interviews, act as main point of contact between candidates and Duke Nursing and Patient Care Services Recruitment as is relates to scheduling)
Communicate logistics to candidates regarding their onsite interviews; advance candidates in the ATS (Success Factors) once schedules are finalized
Coordinate the onsite interview experience with hiring managers including greeting candidates when they arrive and transitioning between interviewers or campus locations during the process while keeping candidate experience top-of-mind
Schedule interview feedback sessions when appropriate
Assist with candidate pre-employment process
Additional duties as assigned
Knowledge, Skills and Abilities:
Experience or exposure to an Applicant Tracking system (Success Factors preferred).
Strong administrative and technical skills to include but not limited to: Word, Excel (ability to extract data and create pivot tables and use formulas & functions), and PowerPoint.
Outstanding client service focus, patience with hiring managers but can also act on urgent requests.
Employment history must include strong attendance record and history of being on time and reliable.
Possess a positive "can do" attitude even when faced with unexpected situations.
Ability to work in a fast-paced, dynamic environment and meet deadlines.
Strong attention to detail with a focus on quality results and on-time deliverables.
Ability to use appropriate judgment related to challenges encountered during onsite interviews and can solve for these challenges quickly.
Work requires knowledge of basic communications, research and education. Mathematical principles normally acquired through a high school diploma.
At least 1 year of administrative support experience; a Bachelor's degree in HR or related field and 1 year of related work experience strongly preferred.
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas--an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
Internal Number: 56801
About Duke University Health System
As a world-class academic and health care system, Duke Health strives to transform medicine and health locally and globally through innovative scientific research, rapid translation of breakthrough discoveries, educating future clinical and scientific leaders, advocating and practicing evidence-based medicine to improve community health, and leading efforts to eliminate health inequalities.